?? MS Word Viva Questions + Answers
? Purpose of Viva - Test conceptual understanding - Evaluate practical MS Word skills - Assess document creation and formatting...
?? MS Word Tutorial 6: Text Formatting & Alignment
Description
? Lecture Objectives By the end of this session, students will be able to: - Apply text formatting tools (font, size, style) - Use alignment options effectively - Adjust line spacing and paragraph spacing - Create neat and professional documents
Content
? Part 1: Introduction to Text Formatting
? What is Text Formatting?
Text formatting means changing the appearance of text to make it:
- More readable
- More attractive
- More professional
? Done using tools in the Home Tab of Microsoft Word
? Part 2: Font Formatting
? Step 1: Select Text
- Click and drag mouse over text
- Highlight the portion you want to format
? Step 2: Change Font Style
- Go to Home Tab → Font Group
- Choose font:
- Calibri
- Arial
- Times New Roman
? Use simple and readable fonts for professional work
? Step 3: Change Font Size
- Select size:
- Heading → 16–20
- Body text → 11–12
? Step 4: Apply Font Styles
| Style | Use |
|---|---|
| Bold (Ctrl + B) | Highlight important text |
| Italic (Ctrl + I) | Emphasis |
| Underline (Ctrl + U) | Titles or headings |
? Step 5: Change Font Color (Optional)
- Use limited colors (black, dark blue)
- Avoid too many colors
? Part 3: Text Alignment
? Step 6: Alignment Options
| Alignment | Description |
|---|---|
| Left | Default alignment |
| Center | For headings |
| Right | For dates/signatures |
| Justify | Equal alignment (professional) |
? Step 7: Apply Alignment
- Select text
- Click alignment option in Home Tab
? Shortcut Keys:
- Ctrl + L → Left
- Ctrl + E → Center
- Ctrl + R → Right
- Ctrl + J → Justify
? Part 4: Line & Paragraph Spacing
? Step 8: Line Spacing
- Select paragraph
- Home → Line & Paragraph Spacing
- Choose:
- 1.0 (single)
- 1.5 (recommended)
- 2.0 (double)
? Step 9: Paragraph Spacing
- Add space:
- Before paragraph
- After paragraph
? Improves readability
Part 5: Practical Formatting Example
? Step 10: Type the Following Text
Introduction to ICT
Information and Communication Technology (ICT) is an important part of modern education. It helps students learn using digital tools.
ICT improves communication, access to information, and learning efficiency.
? Step 11: Apply Formatting
Heading:
- Bold
- Font Size: 18
- Center alignment
Paragraph:
- Font: Calibri
- Size: 12
- Justify alignment
- Line spacing: 1.5
? Part 6: Best Practices for Formatting
✅ Do’s
- Use consistent font style
- Keep proper spacing
- Highlight only important text
❌ Don’ts
- Do not use too many fonts
- Avoid excessive colors
- Avoid random alignment
? Lab Practice Tasks
Students must perform:
✅ Format heading (bold, center, size 18)
✅ Format paragraph (justify, size 12)
✅ Apply line spacing 1.5
✅ Use at least 2 formatting styles (bold/italic)
? Expected Learning Outcomes
Students will:
- Format text professionally
- Improve document readability
- Use alignment correctly
- Apply spacing effectively
⚠️ Common Mistakes to Avoid
- Mixing too many fonts
- Not aligning text properly
- Using incorrect font sizes
- Ignoring spacing
?? Instructor Guidelines
- Demonstrate formatting live
- Show before/after examples
- Monitor student practice
- Provide corrections
? Conclusion
This tutorial enables students to transform simple text into well-structured, professional documents, an essential skill for academic and workplace success.